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News at a Glanceby
Nancy Ellegate The
HWFC Board of Directors met on Tuesday, March 27. Shares New
shares in the Co-op will need to be issued soon; we are close to
running out.
The membership was to vote on this at the April membership meeting. The
Board
agreed to recommend that we issue 5,000 new shares at $135 each and
that new
shareholders be given a cloth shopping bag. A number of other issues
regarding
shares were also discussed. Member
Loan Program The
Finance committee reported on their progress on a program whereby
members can
loan the Co-op funds to assist with a new or expanded store. The
committee hopes
to be able to raise a substantial part of any needed funding from
members. A
final draft will be ready for review by the Coop’s attorney shortly and
will
then be presented to the Board. Upcoming
Membership Meetings The
issues to be considered at general membership meetings in April and
June were
outlined. One Board member suggested that membership meetings do not
need to be
solely dedicated to business matters. We might, on occasion, want to
consider devoting
a half hour for discussion or education on a particular topic of
concern. Policy
Review The
Board is reviewing policies approved by past Boards over the years and
seeing
if they coincide with current practice and thought on the matters. A
few minor
changes were made and several issues require follow-up. Committee
liaisons were
asked to submit updated statements of the purposes and policies of
their
committees. One policy concern raised was the possibility of a surge of
new
working members. What if a large number of shareholders who are not
currently working
wished to become working members within a relatively short timeframe?
Since
there are many shareholders, this could, theoretically, create real
problems if
the store had to accommodate a large influx. The Membership committee
will be
asked to look into this. Policy review will continue at upcoming Board
meetings. Policy
for Creating Change The
Governance’s committee had gone over the Policy for Creating Change and
made
line-by-line changes. There was some concern over this level of
scrutiny since
the policy had already been reviewed several times. A director
indicated that
the Board had intended for the Governance committee to review the
policy for
compliance with the bylaws only; however, the Governance committee
representative defended the value of the changes. Since there is
disagreement, it
was suggested that maybe the best way to proceed would be to convene an
ad hoc
committee (similar to the committee on Board-Governance Committee
Relations).
This group could review the draft, the Governance’s committee’s
recommended changes
and the objections to the changes, and then offer a possible consensus
solution.
It was decided to give people time to think about the issue before
proceeding to
this step, so no formal action was taken at this meeting. Board
Member Resignation Director
Dennis Phayre resigned from the Board; his resignation was accepted
with
regret. Executive
Sessions The
Board met in executive session at the beginning of the meeting and
again at the
end of the meeting. Minutes Minutes
of all meetings are available at the Co-op. Minutes of the most recent
meeting are
posted on the bulletin board. They are also available on the Co-op’s
website,
as password protected files. See instructions on the website on obtaining
a
password. (See the Meetings section and go to Board Meetings.) Board
Meetings |
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