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News at a Glance
The HWFC Board of Directors met on Tuesday, September 25.
Finance
The Finance committee noted their continuing concern with rising personnel costs. They recommended that in 2008 we reduce these costs from the current 29% to 27.5%. There was considerable discussion. Some Board members felt that a limit on personnel expenses is unfair to staff; changes in member discounts could also be considered.

It was pointed out that restrictions on personnel expenses could forestall expansion by particular departments. It was also noted that budget cutting should not be the sole responsibility of the Collective Management Team, which is responsible only for member labor and personnel costs, but of the entire membership.

In response, it was remarked that the Finance committee was not proposing a formal cap on expenses; rather, the reduction should be a goal of budget planning. The Board agreed to establish the goal of 27.5% of total expenses for personnel expenses, but noted that any resulting restrictions will be shared by the entire membership, not just the paid staff.

Staff Training
Almost all staff members attended a day-long training on natural foods.
Membership
The Membership committee asked for suggestions as they attempt to develop an orientation for those who wish to purchase a share, but not become working members. (As shareholders, these people receive a 2% discount.) It was noted that a general introduction to the store, such as a program on a DVD was a good idea and would be helpful to many beyond this group. The committee will work on such a guide.
Nutrition
A member of the Nutrition committee met with the deli manager. The committee had a number of ideas about offerings at the deli such as use of organic foods, gluten-free options, and encouraging customers to bring in their own cloth napkins and utensils. While Board members didn’t generally have any issues with individual suggestions, it was noted that the committee will want to look at setting broader policy, not making particular recommendations on day-to-day operations.
Membership Meeting Minutes
The Governance Review Council presented their suggestions for review and approval of the minutes of membership meetings. The Board simplified the recommended procedure a bit so that the draft of these minutes will be reviewed by both the membership coordinator and the Membership committee and then posted on the Co-op’s website.
September Membership Meeting Follow-up
The Board discussed the confusion that occurred during voting on the price of shares at the September membership meeting. (Voting on other matters went smoothly.) In order to avoid such situations at the October meeting concerning a potential new site, the Board agreed that voting should be by paper ballot. The facilitation of meetings was also discussed.
Executive Session
The Board met in executive session at the end of the meeting.
Minutes
Minutes of all meetings are available at the Co-op. Minutes of the most recent meeting are posted on the bulletin board. They are also available on the Co-op’s website, as password protected files. See instructions on the website on obtaining a password.
Upcoming Meetings
Board meetings are scheduled for the following Tuesdays: November 27 and December 18. Meetings begin at 5:30 pm at the Community Room at the Co-op. Date, time and location can change, however, so it is recommended that anyone planning to attend confirm these.
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484 Central Avenue, Albany, NY 12206       Phone: (518) 482-2667
Contact us at: coop at hwfc dot com
Open Mon-Sat 7 AM - 8 PM, Sun 10 AM - 6 PM