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| News at a Glance |
| by Nancy Ellegate |
The
HWFC Board of Directors met on July 7 and August 4.
|
July
Meeting
|
| Board/Staff Meetings |
The regularly scheduled
meeting between members of the Board and the Collective Management Team
(CMT) were discussed. There has been a lack of agenda items, and it was
suggested that meetings be held only when there are items to discuss.
On a related note, starting in August, the first 15 minutes of each
Board meeting will be reserved for presentations on various issues by
CMT members. |
| CMT Evaluation Process |
There was a discussion of a
new way of conducting the CMT's annual evaluation. A Board member had
suggested that the process be simplified and take the form of a
conversation.
The Board will discuss the process, probably at an upcoming retreat,
and can then discuss it with the CMT. Goals and objectives can be
outlined at a joint meeting, with periodic check-ins during the year. |
| Membership Manual |
The Membership Manual is
being updated. A Board member working on this noted that all changes
are supposed to be voted on by the membership, even practical matters,
such as a description of current recycling practices. It was suggested
that such operational issues should be kept separate from information
for new members. It was suggested that the current by-laws allow the
Board to deal with such issues; another option was to seek a formal
change permitting minor adjustments to the manual without a vote.
|
| Food and Product Manual |
| The Nutrition Education
committee has been asked to finish up the Food and Product Manual so
that the membership can vote on it at the upcoming membership meeting. |
| Policy Manual |
Various updates to the
Policy Manual were presented. These will be reviewed in depth by
several Board members. It was suggested that in the future, regularly
reviewing one or two sections at each Board meeting would help keep the
manual current.
|
August
Meeting
|
| Upcoming Membership Meeting |
| It was decided to
reschedule the September Membership Meeting for October since more time
is needed by various parties to prepare items for membership
consideration. |
| Store Issues |
| The Board approved the
CMT's request to purchase an additional security camera to better cover
the store. A new point-of-sale system is being installed and there are
plans to purchase a truck. |
| Policy Manual |
The Policy Manual is being
updated, but is very out-of-date. It was noted that it is not clear who
the manual is addressed to or who it meant to serve. The by-laws are
vague on this. There were various suggestions on this. A Board member
offered to convert PDF files to DOC files so that updates and changes
can be made easily and as needed.
|
| Finances |
| Funding for the non-profit
arm of the Co-op and the incorporation of this body was discussed. The
state of funding for the new store was also noted. |
| Committees |
| Member hours for committee
work were discussed. |
Plans for Additional
Meetings
|
The Board is planning a
retreat for September.
Agenda items for the August meeting between the Board and the CMT were
discussed.
|
| Minutes |
| Minutes of all meetings are
available at the Co-op. Minutes of the most recent meeting are posted
on the bulletin board. They are also available on the Co-op's website,
as password protected files. See instructions on the Board Meetings page. |
| Upcoming Meetings |
| Currently, Board meetings
are held on the first Tuesday of each month at 5:45 pm in the Co-op's
Community Room. However, dates change on occasion so anyone planning to
attend a meeting should confirm date, time, and location. |
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